Virtual board meetings are cost-effective and efficient method for non-profit directors of all levels to take part. However, the lack of physical signals means that participants need to be aware and able to communicate clearly. For this reason, it is recommended to plan the meeting ahead of time and implement a set of rules to facilitate communication and eliminate confusion.
These rules could include the requirement that all participants raise their hands during the debate, or using conference software’s features to announce the speaker’s name. It’s also beneficial to have an established system that lets the chair know the people who are speaking so they can respond and keep the discussion clear and focused.
Finally, it’s recommended that participants minimize distractions and close unnecessary programs on their computers before the call begins. This will optimize the bandwidth and improve the quality of audio. It’s also acceptable when you don’t want add to the conversation, to http://whichboardroom.com/boardmaps-vs-boardable-board-management-software turn off your microphone. This will reduce background noise and increase the likelihood that another attendee may accidentally hear your comments.
Another tip is to schedule shorter meetings as much as is possible. This will allow participants to keep focus and enthusiasm throughout the meeting. It will also lower the chance of “zoom fatigue” — the term used for the exhaustion resulting due to focusing on small screens for extended periods of time. Meetings that are shorter allow attendees to fit the event within their schedules both professional and personal.